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Category: Artworking and Typesetting

Your proof

proof /pru:f/
noun
• a trial impression of a page, used for making corrections before final printing.

verb
• make a proof of (a printed work, engraving, etc.).
• proofread (a text).

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Heather O'Connell

Heather O’Connell has more than 20 years experience in the publishing industry and worked her way up from controller to senior management positions at Penguin and Harper Collins. She now runs Bluebird Consulting and also teaches Production both in-house and via the Publishing MA at UCL.

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Most people involved in writing or publishing are aware of the phrase “white space” and realise that the visual impact of a text, whether on page or screen, can have a huge effect on how the reader perceives the content. The problem is that “white space” isn’t a particularly simple concept and a little knowledge can be a dangerous thing.

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Circular Software
  

Sometimes the print production software we use doesn’t make it easy. Take ‘overprinting’ for example. Understanding overprinting can be vital for some print runs to go as planned but it is often a mystery to designers and some production staff too.

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One of the fundamental things you can do either as a designer, or someone creating your own materials, is to understand how to get the best out of combining texts and images. When you overlay text onto a photo different areas of light and dark can reduce legibility. So we asked Amy, one of our Design Managers, to share her top 5 tips for improving legibility of text on images.

1) Position the text in an empty or less busy part of the photo (known as copy space)

2) Think about changing the text colour to make it more visible (known as reverse-out, white-out, knock-out)

3) Use a drop shadow

4) Apply an area of blur

5) Apply a ’scrim’

Scrims are lightweight, semi-opaque layers, used to protect overlaid text. The term ‘scrim’ was used in Google’s recent materials design environment. It’s derived from the textile and theatre industries, where a scrim is a translucent fabric used in stage lighting. Scrims are particularly common in the digital environment, where space for photos and text can be at a premium (such as on hand held devices), and where content needs to be delivered in the blink of an eye.This post was originally published on the emc design blog.

Experienced designer

Ahead of the upcoming training courses InDesign and Photoshop for publishers, BookMachine are running a series of interviews with industry professionals to understand how they use the tools at work. The following interview by Katie Dodson is with Annette Peppis, virtual team leader at Annette Peppis & Associates. Annette’s work was recently commended in the ‘Best Website’ category at the Richmond Business Awards.

1) How frequently do you use InDesign and when did you start using it regularly?

I use InDesign every day (and Photoshop/Illustrator occasionally). I switched over from using Quark XPress in 2004; I was freelancing pretty much full-time at BBC Books, and attended an in-house course on transitioning from Quark to InDesign. Almost immediately, I was hooked.

2) What methods do you use to keep updated and improve on your skills?

I am a Creative Cloud user, so have access to the latest updates. However, I only update occasionally as the latest versions often have bugs when they are first launched. I improve my skills by googling things that I don’t know how to do and then follow with tutorials. Adobe have quite a good Help section, but I often prefer to follow tutorials on YouTube.

3) Would you mind sharing a top trick with us?

Always use style sheets. You will save yourself time, save your clients money, and make it easier for others to follow your styling. InDesign provides Paragraph style sheets (for overall formatting of typography), Character style sheets (to apply to individual characters or groups of words) and Object style sheets (so you can set the style of boxes, for example). If a global style change needs to be made, altering the style sheet will alter every instance within your document.

4) Could you please share a couple of links to your work?

You can see a selection of my design work in my Bookmachine portfolio:

https://bookmachine.org/people/annette/portfolio/ ,

or more examples of my work on my website’s publishing portfolio pages

http://graphic-designer-richmond.co.uk/portfolio/publishing/lifestyle/ .

5) What advice would you give to anyone wanting to improve how they use InDesign?

If you are a beginner, go on a course. It really pays off in the long run. If you are a fairly accomplished user, lynda.com has some good tutorials or you could google problems as you encounter them and follow online tutorials.

6) What do you use InDesign for mainly?

Just about everything! In the past two months, I have used it for website banners and sliders, book covers and text pages, brochures, exhibition banners, packaging and logo design (though I switch to Illustrator to refine and finalise logos).

If you too would like to improve on how you use In Design/Photoshop at work, you can register on these courses by following the links below:

InDesign: http://bit.ly/2lD5yTw
Photoshop: http://bit.ly/2m4P8Ey

What is book design like when you choose to self-publish your work? Mathias Lord of Hewer Text fills us in.

Book design is something readers appreciate but usually don’t notice. However, if you are a self-publisher, it is crucial to know about book design. What is it, and what are the main differences between book design in traditional publishing and self-publishing?

What is book design?

Today the term usually refers to both cover design and typesetting. In short, the former consists of everything on the outside of the book; the latter everything between the covers.

Seen from a marketing perspective, cover design is supposed to grab your attention, whilst typesetting is meant to be invisible, insofar as it allows the text to communicate clearly and without interruption.

Cover design involves creating the picture or illustration, the word art (title, author name etc), and placing various other information (like quotes and blurbs). It’s the initial pitch that makes the casual browser open or buy a book.

Typesetting is less artistic but more complex. It deals with everything from the broader layout and presentation to specifics such as fonts and line spacing. This is all about making the text flow, look professional and comply with industry standards. There are many formatting rules and details in publishing, and self-publishers will benefit from understanding them.

Readers and writers often think they can do typesetting themselves, but it is a bit like saying that because you’ve ordered the same drink hundreds of times, you can recreate it yourself. (If you do, it may not taste very good!).

Traditional VS Self-Publishing

1) Control

So how do these processes differ in self-publishing? In essence, the author has more control. The execution is similar, the quality exactly the same, but it’s the author who calls the shots.

It usually happens like this:

The designer and typesetter are given a brief by the author, either specifying what they desire or simply throwing a few ideas and images at them (like which books they like and want theirs to emulate).

Once they have a draft, the author receives this and gives feedback. The number of editing sessions varies, depending on how specific the author has been, and how much they are willing to spend on the services.

2) Time

Self-publishing is fast. You can have a draft illustration within weeks, and the feedback and edits can be completed quickly and directly.

Why is it so fast?

Think of it like this: when a traditional publisher commissions a designer or typesetter, the drafts have to be run by several departments, who all have multiple book projects to juggle, and differing opinions about how the book should look. This interdepartmental coordination is time-consuming and often side-steps the author. In self-publishing, however, the author is the boss and the customer.

3) Challenges

“With great power comes great responsibility”

Although this control is mostly positive, it does come with challenges. The author cannot just sit back and enjoy the ride. They need to stay focused. Neither should they try to dictate every minuscule aspect of the book. This will delay the entire project and does not usually result in a better product.

Because there is so much to coordinate and finish before the book is published, it is wise to make a time schedule and stick to it. Limiting the amount of feedback and editing sessions with the designers will save authors a lot of time and money without reducing the quality of the end product. Ask yourself: is this important? Can it wait and be delivered with other feedback?

Bottom line?

Don’t try to bite over too much. As a self-publishing author, you have control but also responsibility. Writers should go into the self-publishing process with a plan but also an open mind. Designers and typesetters are patient, helpful and professional but work much better with an organised author.

Mathias is the self-publishing director at Hewer Text (HT-Publishing). He is in charge of coordinating self-publishing projects and consulting with authors. Follow him at @hewertext or contact him at mathias@hewertext.com.

 

This is an excerpt from Nigel French’s book ‘InDesign Type: Professional Typography with Adobe InDesign’. These principles apply to all versions of InDesign and any page layout software.

Determining Margins

1

Margins often aren’t given enough consideration. It’s easy to fall back on even margins of half an inch, but in doing so you miss an opportunity to establish the margins as an integral design element of your document. Look at any page and you’ll notice that margins are the first space you see: They are vital in determining the reader’s initial impression of the page. Margins serve the following functions:

  • Margins separate the content from the edge of the page, framing and defining the type area of the page. If you’ve ever done any picture mounting you’ll appreciate how much a good mount can increase a picture’s impact.
  • Obviously, but quite profoundly, margins are where you hold the book or page — they are a place for readers to put their thumbs, hopefully without obscuring the content on the page.
  • Historically, margins have been used as a space to write notes (wide outside margins are still referred to as scholars’ margins), and in certain types of publication they continue to serve this function.

Margins are also a place to put the page numbers (known as folios) and publication information, in either the top or bottom margins of the page, outside of the type area.

While margins define the type area, they are not absolute. Certain text elements, like drop caps, pull quotes, and captions, may hang outside the type area and into the margins — as will punctuation if you are using Optical Margin Alignment. Pictures frequently break out of the type area, disrupting the rectilinear nature of the page and — potentially — making for a more dynamic layout.

2

Making all the margins the same for facing-pages documents can look static. When two pages are adjacent — such as in a magazine or book — they share an inside margin broken only by the spine.  This double margin means the spread will be perceived as a single image with a middle margin.

Margins typically progress from smallest to largest in the following order: inside, top, outside, bottom. There are no cast-iron rules, but a popular ratio for determining margins is 1:1.5:2:2.25.  is produces margins that are generous yet look familiar to a 21st-century eye.

3 

Setting Up Columns

The type area can be subdivided into columns. In setting up your columns, be sure that the text frames that will contain your body text are wide enough, either as a single column or in multiples, for the text to be readable. The relationship between type size and text frame width is the column measure.There’s no cast-iron rule for the size of column measure. Some jobs lend themselves to generous columns; often economy dictates narrower columns than are optimal.

  • As a rough guide, aim for 45 to 70 characters (including the spaces) per line. That’s a big range, so there’s plenty of scope. Another commonly used standard is a minimum of six words per line; another still is to use two alphabets, or 52 characters.
  • If the measure is too wide and you have too many characters on your line, “doubling” can occur — the eye returns to the left column edge only to read the same line again. If you’re obligated to work with such a measure, you can improve its readability by increasing the leading of your type. If your measure is too narrow — especially if you’re working with justified type — getting evenly spaced type will be next to impossible.
  • To change the number of columns for all the pages based on a specific master page, you should edit the master page itself.

4

Determining Gutter Width

In multicolumn documents, the separate columns of type should appear parts of a unified whole. If the space between the columns (the gutter) is too wide, those columns will look like they bear no relation to each other. If the gutter is too narrow, though, the reader’s eye may mistakenly cross over from one column to the next.

Gutter widths should relate to the body text leading value. To achieve uniform spacing, set your gutters to the same value as, or a multiple of (1.5 or 2, for example), the leading of the text. The wider the column, the bigger the gutter.

Nigel French is a graphic designer, author, artist, and trainer based in Lewes, East Sussex, UK. He is author of InDesign Type: Professional Typography with Adobe InDesign, published in its third edition by Adobe Press, and more than fifty titles in the Lynda.com library. He also writes an occasional type-related column for InDesign Magazine. His website is nigelfrench.com—one of these days he’ll update it.

book buzz

Abbie Headon is BookMachine’s Commissioning Editor and runs Abbie Headon Publishing Services. She champions fresh approaches to solving the industry’s challenges and can be found mingling at most publishing events.

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Of course the cover is important – you don’t need me to tell you that, but I think the internal pages of a book are just as important. In this blog I’m going to advise about the internal design of books. There are plenty of designers, far better than me, who can advise on good cover design.

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For the trained eyes, there is nothing more annoying than looking at a book which is just one letter away from perfect. It is possible that you have made a capital mistake when not checking the rules of capitalization before publishing. It can be a tricky business, but nothing you cannot master by following a set of simple rules. In this article, we are writing about right capitalization and punctuation of titles (of your own books) on the cover and on the title page, with special regard to consistency.

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How do you print white? In some complex cases a white ink is used on top of a foil or acetate but on the vast majority of our print jobs to get white you simply don’t print any ink.

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Learning how to use your Adobe software quickly and cleverly is something that I include in my training sessions for publishing people at any level of experience. A good understanding of the principles and capabilities of your Adobe apps is an important first step but even as I introduce them to beginners I always include my ways to use them in the most effective and efficient ways.

Doing things well AND as quickly as possible has always been my aim. This way you can get more done (if freelancing) or you can leave work on time every time (if working in-house). For more seasoned users, short refresher training courses can really help fill in gaps, introduce new or better ways of achieving something and break bad habits.

For serious Adobe users your default resting position should be sitting comfortably (headphones optional), mouse or Wacom pen in one hand and other hand resting on the keyboard with your thumb on the command key.

Ahead of my upcoming BookMachine training days, which start next week with Photoshop on May the 4th (be with you) and continue with InDesign on May 11th, I’m sharing here some of my favourite pro keyboard shortcuts for speeding up your use of these industry standard apps for publishing:

Tap a letter – Photoshop & InDesign

Tapping a single key switches your current tool. ‘VAT’ is an easy way to remember the most commonly used ones of (V) Selection or Move tool, (A) Direct Selection Tool and (T) Type tool. Learn the ones that you use the most and never again lose your place by moving your mouse to select a tool again. If you don’t know what quick key to press just hover over a tool to see the shortcut for next time. When there is more than one tool sharing the quick key, add shift to cycle through tools.

Command Shift A (InDesign) or Command D (Photoshop) – Deselect

Most people will know Command A selects everything available but sometimes it can be just as important to NOT have anything selected.Dropping the current selection without having to move the mouse or zoom out to click off something can speed you and really helps when using the Direct Selection tool.

Use this tip with the previous tip when in text frames too.

The space bar drag – Photoshop & InDesign

When creating something new on the page or canvas just add the spacebar to move the thing that you are creating. This makes it much easier to position your new InDesign object or Photoshop selection. Even reposition anchor points as you draw with the pen tool.

When not creating an object the space bar will switch to a temporary hand tool to drag your position around the page or canvas. Add the option key if inside a text frame in InDesign.

Command J – InDesign Go to page

Quickly move to any page in your InDesign document just by typing its page number and hitting return. If working on a section add a plus at the start to mean the ‘absolute page number’, e.g. +1 means the first page in any document. When you arrive at your page why not follow up with a quick Command Alt Zero to fit the spread to the screen.

Tap a number – Photoshop

Tap a number to alter the level of opacity of painting tools in Photoshop in increments of 10%. So a 3 gives you 30% opacity (or in other words 70% transparency).

When on a tool that does not use transparency (so tap V to switch to the move tool) and then you effect the opacity of the current layer.

Tapping two numbers in quick succession give you numbers at 1% increments. Tap a zero to get back to full 100% opacity.

Option click the layers panel – Photoshop & InDesign

Option clicking gives us more options all around Adobe programs, but it can be particularly useful in the Layers panel. Option click the eye icon and isolate your layer by temporarily switching off and on the visibility of all other layers. Similarly option click the lock icon to temporarily lock and unlock every other layer.

Option click the layer name in InDesign to select everything on that layer. Option click a Photoshop layer mask to see the mask.

Command Return – InDesign Quick Apply

Apply any character, paragraph or object style to selected objects or quickly access tucked away commands or scripts just by typing the first few characters of their name. Your last entry is remembered making it even quicker to apply the same style to lots of objects that can’t easily be selected together, perhaps on different spreads.

Command click a layer thumbnail – Photoshop

Click on the layer thumbnail in the Layers panel to load it’s transparency as a selection. Very useful to quickly reselect complex selections or to load live text as a selection.

Ctrl click – Photoshop & InDesign

Depending on what you have selected you get the most useful options presented in one dynamic ‘context sensitive’ menu. Ctrl click a graphic frame in InDesign to transform it, reveal the link in Finder, or open for editing. Ctrl click on the canvas in Photoshop to quickly select from a list of layer that has artwork in the area you clicked.

X – Photoshop & InDesign

Similar to tapping letters to swap tools, just tapping X will swap background and foreground colours in Photoshop. Tap a D to set your foreground colour to black and background colour to white and then X allows you quick access to when making masks in Photoshop.

X in InDesign will switch between activating the fill or stroke and add the Shift key to switch those colours for selected objects.

But don’t stop there. If you find some shortcuts you don’t like or that are missing then make your own set using Edit menu > Keyboard shortcuts.

It’s not just about shortcuts!

In my upcoming courses I’ll be covering lots of pro tips and tricks used by book publishers to work faster and smarter in Photoshop and InDesign but no doubt I’ll be throwing in these and lots more shortcuts too along the way.

Check out the course content here and, if you can make it, do come along to see my worn out command key and learn how to use InDesign and Photoshop in the best way.


Circular SoftwareKen Jones is a publishing software expert with over ten years experience as Technical Production Manager, software trainer and developer Penguin Group UK. Now specialising in writing workflow applications and offering training and consultancy for publishers on print and digital workflows.

Ken’s company ‘Circular Software’ provides software tools and services for a range of illustrated book publishing customers including Hachette, Macmillan, Penguin Random House, Thames & Hudson and Nosy Crow.You can contact Ken via twitter @circularken or through the website http://www.circularsoftware.com

Ahead of the upcoming training courses InDesign and Photoshop for publishers, BookMachine are running a series of interviews with industry professionals to understand how they use the tools at work. The following interview by Katie Dodson is with Subha Chelvam- Lewis, Freelance Designer & Consultant, working from her newly Hygge-ed front room in leafy Banstead.

1) How frequently do you use Photoshop/InDesign and when did you start using it regularly?

I started using InDesign when I did my Bachelors in Journalism for magazine layouts. It has come in handy ever since. I’ve used it as part of my Masters in Publishing at City University, for publicity internships, personal creative projects, and every day at my last full-time job as a Graphic Designer at a news agency. Today, I prefer to use it hand-in-hand with Photoshop and Illustrator too. It’s a great platform to work on for those of us that started off making lemonade with of Microsoft Publisher (throwback!).

2) What methods do you use to keep updated and improve on your skills?

Platforms like Lynda.com and Terry White tutorials are great. But I also find myself looking at design products differently now. I will look at a page layout or a book cover with a different eye and determine how it was juxtaposed and what I might do better. To me, it’s not all about using skill, but also refining taste

3) Would you mind sharing a top trick with us?

If you’re starting out, reverse colouring is an easy way to create something eye-catching. Our minds are used to black text on white backgrounds, so using lighter text over coloured backgrounds is a quick way to challenge the eye and amp up the design that little bit. Playing with text size and using dynamic text as shapes to fill a space is also a great way to show a flair for design.

4) Could you please share a couple of links to your work?

There is an endless plethora of my work on my website here:

www.subhachelvam.wordpress.com

5) What advice would you give to anyone wanting to improve how they use Photoshop/ InDesign?

Most of my design knowledge is self-taught. And mostly through practice and trial and error. Knowledge of the softwares is great, but if you focus your energy on experimenting with text, shapes and colours on one platform like InDesign, you can still get creatively-skilled results. It’s all about experimenting; and pushing what you can do with limited resources (think back to those Microsoft Publisher days!).

6) What do you use Photoshop/InDesign for mainly?

I prefer to use InDesign when possible now. I usually use Photoshop to create the backgrounds or illustrative elements of a project and InDesign to puzzle all the elements together. Illustrator is another tool that is great for vectors and infographics. My projects can be anything from book covers to online marketing banners, Instagram posts, infographics, posters, programs, editorial layouts, GIFs. You can even edit video with Photoshop now. I don’t think I’d go back to those MS Publisher days even if I could!

If you too would like to improve on how you use InDesign/Photoshop at work, you can register on these courses by following the links below:

InDesign: http://bit.ly/2lD5yTw
Photoshop: http://bit.ly/2m4P8Ey

As a design agency always looking for new ways of being creative and pushing the boundaries of what’s possible within editorial design we’re constantly looking outside of our studio for inspiration. Myfonts.com to us isn’t just a place we go to to buy new fonts, it’s a wonderful resource of ideas, from matching typefaces to sparking off our creative juices. And so we wanted to give a shout out to the site and point you in their direction if you’re looking for interesting new fonts and typographic approaches to design.

One of the key features of the site that we particularly love are the different options each font is showcased in. It’s a great way of being able to try before you buy. We’ve taken a few screenshots, as examples, of a new font family ‘Frontage Condensed’ by Juri Zaech to give you an idea of what you can find. Gorgeous aren’t they! Don’t just take our word for it though, go and have a look and see what you think.

Frontage Condensed by Juri Zaech
Frontage Condensed by Juri Zaech
Frontage Condensed by Juri Zaech
Frontage Condensed by Juri Zaech

This post was originally published on the emc design blog.

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